Calendar invites are not a separate delivery method: they are a modifier that sits on top of your event's RSVP setting. An event has two independent switches, Collect RSVPs and Email calendar invites, and the combination decides what visitors see on the public page, which email they get, and where you manage them. This article is the full reference. To turn the feature on, see Send calendar invites for an event.
Calendar invites are a Business plan feature. The Email calendar invites switch is visible on every plan but can only be turned on with an active Business subscription.
The four modes
RSVP | Invites | Public event page | Confirmation email | Where you manage it |
Off | Off | Add-to-calendar buttons | None | Nothing to manage |
Off | On | Email invite form (add-to-calendar buttons still shown unless you hide them) | A calendar invite | A standalone Invites tab |
On | Off | RSVP form | A plain calendar file (.ics) | The RSVPs tab |
On | On | RSVP form only (no separate invite form) | The RSVP confirmation email carries the calendar invite in place of the plain .ics | Invite status inside the RSVPs tab |
In the last mode, invites and RSVPs stay linked: each person who RSVPs yes also gets a calendar invite, and the two are kept in step. If someone changes their RSVP from yes to no, or changes their email, AddCal cancels the old calendar invite for you.
The attendance report
Open the event to see the attendance summary. It tracks each invite through these stages:
Invited: everyone who has an active invite.
Delivered: invites confirmed delivered to the recipient's mail server.
Accepted: they clicked Yes.
Maybe: they clicked Maybe.
Declined: they clicked No.
No response: invited but not yet replied.
Two more states are flagged as delivery problems: Bounced (the address rejected the email) and Failed (the send did not go through). The summary also shows a response rate. Invites still waiting to send show as Pending, and withdrawn ones as Cancelled.
Below the summary is the full invite list, showing each person's email, status, source, and when the invite was sent and responded to. You can search it, filter by status, and export it as a CSV with the Export button.
Organizer actions
From the invite list you can act on individual invites:
Add invite: invite someone directly by entering their email, rather than waiting for them to request one from the event page.
Resend: send an invitation again. There is a short cooldown, so an invite that was just sent cannot be resent immediately. Cancelled invites cannot be resent, and an invite that bounced or failed needs support to resend.
Cancel invite: withdraw an active invite. AddCal sends a cancellation and the event is removed from that person's calendar.
Editing and deleting the event
AddCal never emails your attendees without you confirming it:
Editing: when you change an event that has invites, AddCal asks you to confirm before sending an update. If you confirm, the new details sync to attendees' calendars. Attendees who declined or whose invite bounced are skipped.
Deleting: when you delete the event, AddCal asks whether to notify attendees. Choosing to notify sends a cancellation that removes the event from their calendars.
Background changes, such as an external calendar sync, never trigger these emails. Only a change you make and confirm does.
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