An event is a single occasion you want people to save to their calendar, like a webinar, a workshop, or a launch. AddCal gives every event a shareable page and a one-click add-to-calendar link. This guide covers creating your first event and sharing it.
Create your event
If you already have the details written down somewhere, skip the typing: see Fill the form from an email or listing below.
From your dashboard, click Create, select Event, and choose which calendar it belongs to.
Add the details: a Title, the Start and End date and time, and the Timezone. For an occasion without set times, turn on All day.
Optionally add a Description, a Location (a physical address or a meeting link), and Tags so people can filter your calendar.
Open Advanced Settings if you want to change how the event behaves once it is in someone's calendar. See Advanced settings below.
Click Create Event to publish it, or Create Draft Event to keep it private until you are ready.
Event times always display in each viewer's own timezone, so you only need to set yours once.
Fill the form from an email or listing
If the event details already exist as text, AddCal can read them and fill in the form for you. At the top of the new event form, open Create with AI, paste your text into the box, and click Fill in the form.
Paste anything that says what the event is and when it happens: a forwarded email, an invitation, a listing from a website, or a message from an organiser. AddCal fills in what it can find, including the title, description, location, start and end, timezone, whether it is all day, tags, and the organiser's name and email. If the text describes something that repeats, it sets up a recurring series too.
A few things worth knowing:
Nothing is saved until you submit the form yourself. The details are only filled in, so you can change anything before creating the event.
Always check the dates and times. If AddCal is unsure it says so, but it is worth a look either way, especially when the text says something like "next Tuesday".
It appears when you create an event, not when you edit one.
There is an hourly limit. Free teams get 5 reads an hour and subscribed teams get 20. If you reach it, wait an hour or fill the form in yourself.
If the text does not contain an event, or is too short, AddCal tells you and the form is left alone. You can always type the details in yourself instead.
Advanced settings
The Advanced Settings section of the event form controls how your event behaves after someone adds it to their own calendar. You can leave all of these alone: they have sensible defaults.
Notify users. Sets the reminder that the person's own calendar app pops up before the event. Choose No reminder if you would rather not set one for them, At time of event, or any interval from 5 minutes up to 1 week before. This is the notification their calendar app sends, not an email from AddCal.
Mark event as busy/free. Controls whether the event makes them look busy to colleagues checking their availability.
Redirect after adding. Sends people to a URL of your choice once they have added the event, for example a confirmation or details page.
For reminder emails that AddCal sends to people who RSVP, which are a separate thing, see RSVP confirmations, reminders, and notifications.
Share your event
Open the Share tab on your event to find every sharing option:
Event landing page. Every event has a public page with its details and add-to-calendar buttons for all major apps. Copy its link and share it by email, social media, or your website.
Add-to-calendar link. One link adds the event to Google, Apple, Outlook, Office 365, Yahoo, or any app via
.ics. See Add-to-calendar links for the details and how to add a button to your own site.QR code. Download the event's QR code for printed materials, signage, or slides.
What's next
Once your event is live, you can do more with it:
Collect RSVPs to track who is coming. See the RSVP management guide.
Repeat it on a schedule. See Understanding event series.
Work on it privately first. See Understanding and using draft events.
See how it performs. See Understanding your analytics.