AddCal has revolutionized how recurring events work with our new Event Series system. This powerful upgrade replaces the old event recurrence approach with a more intuitive, flexible, and reliable way to manage repeating events.
What Are Event Series?
Event Series allow you to create a set of related events that share common details but exist as individual, editable instances. Unlike traditional recurring events, each event in a series is a real, standalone event that can be customized independently.
Key Advantages of Event Series
🎯 Individual Event Customization
Each event in a series can be modified independently without affecting other instances. Want to change the location for just one meeting? No problem! Need to add special details to a holiday event? Easy!
📋 Independent RSVP Management
Every event in a series has its own RSVP list, attendee tracking, and capacity limits. This means:
Separate guest lists for each instance
Individual confirmation emails
Per-event capacity management
Detailed attendance analytics
🔄 Perfect External Calendar Sync
Event Series solve the sync issues that sometimes occurred with recurring events:
Google Calendar sync: Individual instances sync perfectly
Outlook integration: No more sync conflicts or missing events
Apple Calendar: Each event appears exactly as expected
Modification handling: Changes to individual instances sync correctly
⚡ Faster, More Reliable Performance
The new system provides:
Faster calendar loading
More reliable event management
Better handling of large event series
Smoother overall experience
How Event Series Work
Creating a Series
Start with your event details: Create your base event with all the information
Choose your pattern: Define how often the event repeats (daily, weekly, monthly, etc.)
Generate your series: AddCal creates individual events for each occurrence
Customize as needed: Edit any individual event in the series
Managing Your Series
Each event in your series appears as a separate entry in your calendar, giving you:
Individual edit capabilities
Separate analytics and tracking
Independent sharing and promotion
Unique RSVP management
What's Different from Before?
Feature | Previous System | New Event Series |
Event Editing | Changes affected all events | Edit each event individually |
RSVP Lists | One shared list for all events | Separate RSVP list per event |
Calendar Sync | Sometimes had sync issues | Perfect sync every time |
Analytics | Combined data only | Detailed metrics per event |
Customization | Limited options | Full flexibility per event |
Perfect Use Cases for Event Series
🏢 Business Meetings
Weekly team meetings where each session might have different agendas, attendees, or locations.
🎓 Educational Classes
Course series where each class covers different topics and may have varying attendance.
🎭 Event Programming
Concert series, workshop series, or conference tracks where each event needs individual promotion and ticketing.
🏃 Fitness Classes
Regular classes where participants can sign up for individual sessions rather than the entire series.
🍽️ Restaurant Events
Weekly specials, wine tastings, or themed dinners where each event has unique details and capacity.
Best Practices for Event Series
Planning Your Series
Start with a solid template: Make your first event as complete as possible
Consider variations: Think about which details might change between instances
Plan for growth: Event Series can easily accommodate schedule changes
Managing Large Series
Use bulk operations: Update multiple events at once when needed
Monitor performance: Track which events in your series perform best
Leverage individual analytics: Use detailed data to optimize each event
Upgrading from Previous Recurring Events
If you have existing recurring events, don't worry! AddCal automatically handles the transition to Event Series. Your existing events continue to work while gaining all the new benefits:
All existing RSVPs are preserved
External calendar sync improves immediately
New customization options become available
Analytics become more detailed
Getting Started with Event Series
Ready to create your first Event Series? Here's how:
Go to your calendar and click "Create Event"
Fill in your event details
Choose "Event Series" instead of "Single Event"
Set your recurrence pattern
Review and create your series
Each event in your series will appear in your calendar as an individual entry, ready for customization and independent management.
Frequently Asked Questions
Can I still create single events?
Absolutely! You can create both single events and event series. Choose the option that works best for each situation.
What happens to my existing recurring events?
They automatically upgrade to Event Series with all benefits, while preserving your existing RSVPs and settings.
Can I change individual events in a series?
Yes! This is one of the biggest advantages. Each event can be customized independently - change locations, times, descriptions, or any other details.
How do external calendars handle Event Series?
Much better than before! Each event syncs as an individual calendar entry, eliminating sync conflicts and ensuring perfect integration.
Need Help?
Have questions about Event Series? Our support team is here to help you make the most of this powerful feature. Contact us for personalized assistance with your event management needs.