Learn how to create, customize, and share subscription calendars to keep your audience updated with automatic synchronization across all major calendar applications.
What is a Subscription Calendar?
A subscription calendar allows you to share multiple events with one simple link or button. Perfect for:
Conference schedules - Share entire event agendas
Webinar series - Keep attendees updated on upcoming sessions
Class schedules - Distribute academic calendars
Business events - Share company meetings and deadlines
The key benefit: when you update event times or cancel events, subscribers are automatically notified through their calendar apps!
Creating Your First Calendar
Step 1: Access Calendar Creation
From your dashboard, click the Create button
Select Calendar from the dropdown menu
Step 2: Configure Calendar Settings
Basic Information
Calendar Name - Choose a descriptive title (e.g., "Marketing Team Events 2024")
Description - Provide context about what events this calendar contains
Color - Select a unique color to help identify your calendar
Timezone - Set the default timezone for your events
Advanced Settings
Week Start Day - Choose Monday or Sunday as the first day of the week
Calendar Image - Upload a banner image to personalize your calendar
Appearance Template - Apply custom branding if available
Step 3: Subscription Requirements
Decide how users will access your calendar:
Open Access - Anyone can subscribe immediately
Information Required - Collect subscriber names and emails before access
Hide Events - Require subscription before showing event details
Step 4: Save Your Calendar
Click Create Calendar to finish setup. Your calendar will be assigned a unique public URL automatically.
Sharing Your Calendar
Once created, you have multiple ways to share your calendar with your audience:
1. Public Calendar Page
Every calendar gets an automatically generated landing page featuring:
Calendar description and branding
List of upcoming events with full details
Subscription options for all major calendar apps
Timezone selection for viewers
Event filtering by tags
How to share: Copy the public URL from your calendar settings and share it via social media, email, or embed it on your website.
2. QR Code Downloads
Generate QR codes for easy mobile access:
Go to your calendar's management page
Click the Download QR Code button
Print or display the QR code at events, on flyers, or presentations
3. Subscriber Management
Track who's following your calendar:
View subscriber counts and details
Monitor subscription activity over time
Export subscriber information
See which calendar apps subscribers prefer
Premium Features
External Calendar Sync
Import events from other calendar systems:
Navigate to the External Sync tab
Enter the URL of your external calendar (iCal format)
Configure sync settings and frequency
Monitor sync status and resolve any conflicts
Note: External calendar sync is available with premium subscriptions only.
Analytics and Insights
Track your calendar's performance:
Subscription metrics - View growth over time
Popular events - See which events get the most attention
Geographic data - Understand your audience location
Calendar app preferences - Learn which apps your subscribers use
Public Calendar Features
Your public calendar page offers subscribers several helpful features:
Timezone Flexibility
Automatic timezone detection
Manual timezone selection
All event times display in the viewer's chosen timezone
Event Filtering
Filter events by tags
Combine multiple tag filters
Clear filters to see all events
Event Details
Expandable event information
Location links (when provided)
Event descriptions with rich formatting
RSVP capabilities for supported events
Individual Event Subscriptions
Subscribers can add individual events to their calendars without subscribing to the entire calendar.
Best Practices
Calendar Organization
Use descriptive names - Make it clear what the calendar contains
Keep calendars focused - Don't mix unrelated event types
Update regularly - Keep event information current
Use consistent tagging - Help subscribers filter effectively
Subscriber Engagement
Provide context - Use detailed event descriptions
Include locations - Add venue information and links
Set proper timezones - Ensure accuracy for global audiences
Use images - Visual content increases engagement
Managing Your Calendars
Editing Calendar Settings
Navigate to your calendar's management page
Click the Settings tab
Update any information as needed
Save changes
Duplicating Calendars
Create copies of existing calendars:
Open the calendar you want to duplicate
Click the Duplicate option
All non-external events will be copied to the new calendar
Customize the new calendar as needed
Troubleshooting
Common Issues
Subscribers Can't See Events
Check if "Hide events until subscribed" is enabled
Verify events are published and not drafts
Ensure calendar permissions are set correctly
External Sync Problems
Verify the external calendar URL is valid
Check that the source calendar is publicly accessible
Review sync status messages for specific errors
Ensure you have a premium subscription for external sync
Calendar Not Loading
Check your internet connection
Try refreshing the page
Clear browser cache if issues persist
Contact support if problems continue
Getting Help
If you encounter any issues:
Check this help documentation first
Review your calendar settings
Try duplicating a working calendar
Contact our support team with specific error messages
Next Steps
Now that you've created your first calendar:
Add your first events - Populate your calendar with relevant events
Test the subscription process - Subscribe to your own calendar to verify everything works
Share with your audience - Distribute your calendar URL through your preferred channels
Monitor performance - Use analytics to track subscriber growth and engagement
Keep it updated - Regular updates keep subscribers engaged and informed
Congratulations! You're now ready to create and share powerful subscription calendars that keep your audience informed and engaged.